Your whole company…
in one system.
HR and payroll, an ISO 9001 quality system, and accounting, inventory and sales — in Arabic and English, on web and mobile, and live today with nothing to install.
- No credit card
- One system or all three
- Arabic & English
Kayan HR
Employees, attendance, leave, payroll and field reps — from hiring to final settlement.
Learn more 02Kayan Quality (QMS)
An ISO 9001 quality system: documents, nonconformities, CAPA, audits, risks and KPIs.
Learn more 03Kayan ERP
General ledger, sales, purchasing, inventory, treasury, cheques, assets and manufacturing.
Learn morePeople and payroll, without paper or spreadsheets.
Everything from the first day to the final settlement: attendance from the fingerprint device or the phone, leave and requests, and a payroll with social insurance and tax ready to approve in minutes.
- Time & attendance
Import any fingerprint device file (Excel/CSV) or check in by GPS from the phone inside the branch area, with fake locations rejected. Fixed or flexible shifts.
- Payroll
Social insurance and income tax brackets, advances, penalties and bonuses, smart review before approval, and the bank file.
- Leave & requests
Automatic balances, plus leave, permission, mission, advance, letter and resignation requests approved by the manager.
- Field reps & visits
Visit plans, location check-ins, daily routes on the map in kilometres, travel allowance and monthly targets.
- Incentives & targets
Incentives and commissions from sales files, plus department and supplier targets that flow into payroll.
- Employee file
Data and documents with expiry alerts, custody items, contracts, and full salary and service history.
- Recruitment
A careers page to share on Facebook and WhatsApp, an applicant board, interviews, offers and one-click hiring.
- Performance & analytics
Reviews by KPIs and competencies, training, anonymous satisfaction surveys and an analytics dashboard.
A quality system ready for your ISO 9001 audit.
Every requirement of the standard in one place: documents and revisions, nonconformities and corrective actions, internal audits, risks and KPIs — and a management review with its figures already pulled in.
- Document control
Revisions, review and approval, distribution to departments, and "read & understood" from every employee.
- Nonconformities (NCR)
Record the case, its disposition and root cause, and link it to a corrective action.
- Corrective actions (CAPA)
Tasks with an owner and due date, progress tracking, and an effectiveness check before closing.
- Internal audits
Scheduling, auditor independence, checklists, findings and a ready report.
- Risks & opportunities
Likelihood × impact scoring, a heat map and periodic review.
- Suppliers & complaints
Periodic supplier evaluation, complaint investigation, and a CAPA in one click.
- Training & calibration
A document training matrix built on your employee data, and an equipment calibration log with alerts.
- Objectives & management review
Quality KPIs with targets, and a management review that pulls the numbers itself, with outputs per 9.3.3.
Accounts, stock and sales — with journal entries that post themselves.
From quotation to invoice to collection, and from purchase request to goods received — every transaction posts its entry to a ready Egyptian chart of accounts, with financial statements whenever you need them.
- General ledger
A ready chart of accounts, journals, cost centres, periods and closing, trial balance, income statement and balance sheet.
- Sales
Quotations, invoices, returns and collections, credit limits, receivables ageing, printing and sending on WhatsApp.
- Purchasing
Purchase requests, supplier quote comparison, purchase orders, invoices and goods receipt.
- Inventory & warehouses
Weighted average cost, receipt, issue and transfer vouchers, stocktakes, units of measure, barcodes and price lists.
- Treasury & banks
Receipt and payment vouchers, transfers between cash boxes and banks, and multiple currencies.
- Cheques
Receivable and payable cheques through their full cycle: deposit, collection, bounce, endorsement — each step with its entry.
- Assets & manufacturing
Fixed assets with monthly depreciation, bills of materials, production orders and indirect costs.
- Reports & import
Detailed reports with Excel export, and Excel import for the chart of accounts, customers, items and opening balances.
Three systems… that talk to each other.
Start with one system and add the others when you need them. Same account, same employees, same permissions.
An approved payroll becomes a journal entry in one click, split across cost centres.
The same employees and departments in the quality system: tasks, document training and auditors.
Field visits on the same sales customers, with their locations on the map.
The supplier you buy from is the same one you evaluate in quality.
A complete Arabic interface plus English, built for the Egyptian market.
Any browser, an Android app, and an iPhone version.
Each company's data is isolated, with custom roles and permissions and an audit log.
No servers and no setups. Updates reach you automatically.
The company in every employee's pocket.
- Check in and out by location, with fake GPS rejected
- Request leave, a permission or an advance, and follow the reply live
- Payslips and leave balances
- The rep's visit plan and on-site check-in at the customer
- Notifications with no amounts on the lock screen
Up and running the same day.
- 1Register your company
Pick the system and fill in your details in a minute. The company is created with the basic settings ready.
- 2Bring your data
Ready Excel templates for employees, customers, items, the chart of accounts and opening balances.
- 3Invite your team
Bulk employee accounts and printed login cards, each with their own permissions.
30 days free. Pick a system and go.
You can add the other systems anytime from the modules screen.
Already have an account? Log in
Got a question?
Do I have to subscribe to all three systems?
No. Each system works on its own. Sign up for what you need, and when you need another system, request it from the modules screen and it opens for the same company with the same data.
What's in the free trial?
30 days with every feature of the system you picked, with no credit card. Your data stays when you continue.
Do I need to install software or a server?
No. The system runs in the browser on your computer, and employees get an Android app and an iPhone version in the browser.
Does it work with my fingerprint device?
Yes. Upload the file your device exports (Excel or CSV) as it is and the system recognises the columns. Employees can also check in from their phones by location.
Does payroll calculate social insurance and tax?
Yes. Social insurance within the contribution wage limits and income tax by bracket with the personal exemption, along with advances, penalties and variable deductions.
Can I move my data from another system or Excel?
Yes. There are ready Excel templates for employees, customers, suppliers, items, the chart of accounts and opening balances, and every file is reviewed before it's saved.
Is my company's data safe?
Each company's data is fully isolated, permissions are role-based (salary figures even have their own permission), and every change is logged with who made it.
Want to see it with your company's data?
Talk to us for a quick demo, or start the free trial right now.